Medical Center Library

MCL Electronic Reserves Policies and Procedures

Who can use ERes?

Saint Louis University faculty members may use Electronic Reserves (ERes) for the noncommercial, educational use of their students.

What materials can be posted to ERes?

Appropriate materials for ERes include, but are not limited to lecture notes, past examinations, government publications, other public domain materials, a journal article, and single book chapters equaling 10% or less of a complete book. All materials placed on ERes must be legally obtained and owned by the Libraries, another unit of the University, or the instructor; or licensed by Saint Louis University or one of its divisions. To place a student's work on ERes, written permission from the student is needed and should be submitted with the request. Lengthy works that are under copyright, such as complete books, will not be placed on ERes unless the work is out of print and the faculty member provides documented permission from the copyright holder (emails are not an acceptable form of documentation). Complete books can be put on Traditional Reserve at the Medical Center Library.

Are there Copyright Restrictions?

All materials submitted for ERes should fall within the “Fair Use” guidelines found in Title 17, Chapter 1, Section 107 of the U.S. Code. This takes into account:

  1. the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  2. the nature of the copyrighted work -- factual or nonfiction works vs. highly creative works such as art, music, or novels;
  3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  4. the effect of the use upon the potential market for or value of the copyrighted work.

The Libraries have the right to refuse any materials for Reserves which may infringe upon copyright law.

Public domain materials, most government documents, and links to most articles and books may be placed on reserve without any copyright restrictions. Persistent links will be provided for articles in licensed journals and databases or for electronic books whenever possible.

In ERes, students click an "Accept" button agreeing to adhere to the copyright notice that appears prior to accessing the content for each course. In addition, the full bibliographic citation and a notice that copyright law may cover the material appear on the first page of each item on ERes.

How do Students Access Materials on ERes?

Access to materials on ERes is available only from the Electronic Reserves Website by the course number or instructor's name and is limited by password to students enrolled in each course. ERes course pages are removed at the end of each semester but are kept on file for future use. Alternatively, ERes links can be placed within Blackboard / SLU Global.

Is ERes Free?

Students are not charged for access. If students choose to print an item, the charge is limited to the cost of printing.


Procedures

Processing Time

ERes materials are processed in the order received and as quickly as possible. Please allow a minimum of 5-7 working days, particularly at the beginning of each term. Materials may be added before the term begins or later in the term and are usually processed in a shorter time period.

Submitting Materials

There are two ways to submit material to ERes, electronically and through interdepartmental mail.

Submitting Materials Electronically

Submitting materials electronically is the preferred method because it cuts down on paper waste. To submit materials, please email the following to ereshsc@slu.edu:

  • The ERes Request Form
  • A reading list, syllabus, or instructions on how to arrange the documents on the course page. Documents can be sorted into folders, and folders can be given titles.
  • PDF files of the documents to be posted. ZIP files may be sent to consolidate space. When sending PDF files, please:
    • Include the title and copyright pages for books.
    • Include bibliographic information if it cannot be found in the document.
    • Note: PDF files are not needed for articles that the library has access to online. Links to the fulltext articles will be posted instead.

Submitting Materials through Inter-Departmental Mail or in Person

To submit materials, please mail the following to the Medical Center Library with attention to ERes or bring to the library in person.

  • The ERes Request Form
  • A reading list, syllabus, or instruction on how to arrange the documents on the course page.
  • Hardcopies of the documents to be posted. When sending hardcopies, please:
    • Send only onesided copies.
    • Do not staple documents. Separate with paper clips or binder clips.
    • Include the title and copyright pages for books.
    • Include bibliographic information if it cannot be found in the document.
    • Note: Hardcopies are not needed for articles that the library has access to online. Links to the fulltext articles will be posted instead.

*All ERes course pages are kept on file. If you wish to reuse a course page, simply email the ERes coordinator at ereshsc@slu.edu, and ask to unarchive the course page. *Instructors may choose the option of posting their own materials on ERes and managing their own course pages. Please contact the ERes coordinator for information and training regarding this option.

Contact

For questions or concerns please contact the ERes coordinator at ereshsc@slu.edu or (314) 977-8800.

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